A Guide to QuickBooks Checks for Small Business Owners

Managing funds can be an issue for a small business owner. One of the critical components of finance management is creating checks. With the advent of technology, traditional check writing is slowly becoming obsolete. QuickBooks checks offer a more efficient, accurate, and cost-effective solution for small businesses. In this post, we will discuss everything you need to know about these checks.

What are QuickBooks Checks?

QuickBooks checks are a type of check that businesses can create and print from within the QuickBooks software. QuickBooks is an accounting software designed to manage small businesses’ finances, including payroll, expenses, and payments. The software offers an efficient and easy way to create and manage checks.

Why are Checks Essential for Small Businesses?

As a small business owner, you need to make sure that you are efficiently managing your finances. These checks offer numerous benefits to small businesses, including:

• Cost-effective: These checks are more cost-effective than traditional check writing. Printing checks in-house eliminates the need to order pre-printed checks, which can be expensive.
• Time-saving: Printing checks in-house can save time and effort compared to writing checks by hand.
• Accurate: The checks are more accurate than traditional check writing. The software automatically fills in the payee and the amount, reducing the risk of errors.
• Customizable: QuickBooks printable checks can be customized to include your business’s logo and other information, giving them a more professional look.
• Integration: QB checks integrate with the software, allowing you to manage your finances more efficiently.

How to Order QuickBooks Checks?

Ordering QuickBooks checks is a straightforward process. You can order checks directly from QuickBooks or from a third-party vendor. To order checks from QuickBooks:

1. Launch QuickBooks and select the Banking option.
2. Select order checks.
3. Follow the instructions present on the screen and complete the check order.

To order checks from a third-party vendor, follow these steps:

1. Search for a third-party vendor online.
2. Choose the check type that you want to order.
3. Provide the necessary information, including your business’s name and address.
4. Choose the design and customization options.
5. Place your order.

How to Set Up and Print Checks in QuickBooks?

Setting up and printing these checks is a straightforward process. Follow these steps:

1. Navigate to the Banking menu in QuickBooks.
2. Select write checks.
3. Enter the payee, amount, and other necessary information.
4. Now select one account for payment.
5. Click on the Print check.
6. Load the check paper into your printer.
7. Click on Print.

Common Issues and How to Resolve Them? 

Some of the common issues that you may encounter while using QuickBooks checks include:

• Alignment Issues: The checks may not print correctly, resulting in alignment issues. To resolve this, adjust the printer settings and align the check paper correctly.
• Blank Checks: Sometimes, the software may not fill in the payee and the amount correctly, resulting in blank checks.
• Check Paper Issues: Using the wrong type of paper can result in printing issues. Make sure to use the recommended check paper for your printer and the software.
• Printing Issues: If the printer is not working correctly, the checks may not print correctly.

To resolve these issues, refer to the QuickBooks help center, which provides detailed steps to troubleshoot these issues.

Benefits of QuickBooks Checks

QuickBooks checks offer several benefits to small businesses, including:

• Cost-savings: Printing checks in-house eliminates the need to order expensive pre-printed checks.
• Time savings: Printing checks in-house is faster and more efficient than writing checks by hand.
• Accuracy: These checks are more accurate than traditional check writing, reducing the risk of errors.
• Customization: QB checks can be customized to include your business’s logo and other information, giving them a more professional look.
• Integration: These checks integrate with the software, allowing you to manage your finances more efficiently.

Conclusion

Checks in QuickBooks offer small businesses an efficient, accurate, and cost-effective solution for managing finances. They are customizable, easy to use, and integrate with the software, making them a popular choice among small business owners. By following the steps outlined in this guide, you can set up and print these checks quickly and easily.